S - Subjective
What the participant said
Free NDIS Progress Notes Template
Give every note a clear starting point. Use a copy-paste template, explore a worked example, or format your own words with the guided note builder.
No account needed · Write, review and copy
Write your NDIS progress note
Add the details of a session and copy a structured note. This tool formats what you write; it does not invent or assess clinical content.
Entries stay in this page and are cleared on reload.
STEP 2 · REVIEW & COPY
Your structured progress note
Review the wording before adding it to your records.
Goal
Your response will appear here.
Session Summary
Your response will appear here.
Observations
Your response will appear here.
Outcome
Your response will appear here.
Next Steps
Your response will appear here.
Keep notes factual, objective and linked to participant goals.
NDIS progress notes template
Use this simple structure if you prefer to write notes manually.
A saved format for your team?
Custom case note templates let you create Service-specific sections and prompts inside MyCaseNote. See our team template guide for an example and a rollout checklist.
- Date
- —
- Participant
- —
- Support Worker
- —
Goal
[Insert participant goal]
Session Summary
[Describe what happened during the session]
Observations
[Objective observations only]
Outcome
[Progress toward goal]
Next Steps
[Planned actions or follow-ups]
NDIS progress notes example
See how the same structure brings session details together.
Fictional example for illustration.
- Date
- 12 March 2026
- Participant
- John D
- Support Worker
- Sarah K
Goal
Improve independent meal preparation skills
Session Summary
Supported participant in preparing a simple lunch (sandwich and fruit). Participant followed instructions with minimal prompting.
Observations
Participant demonstrated improved confidence using kitchen tools. Required one verbal prompt for sequencing tasks.
Outcome
Progress observed toward goal. Participant completed most steps independently.
Next Steps
Continue meal preparation tasks with reduced prompting. Introduce a new simple recipe next session.
What makes a good NDIS progress note?
- Be objective, with no opinions or assumptions
- Link clearly to participant goals
- Describe what actually happened
- Show progress over time
- Include next steps or follow-ups
Common mistakes to avoid
- Writing vague notes like "client was happy"
- Not linking to goals
- Including personal opinions
- Missing outcomes or next steps
- Using inconsistent formatting across staff
SOAP format for NDIS progress notes
SOAP organises a note under four headings. The builder above uses Goal, Session Summary, Observations, Outcome and Next Steps; it does not convert your note into SOAP.
O - Objective
What you observed
A - Assessment
Interpretation of progress
P - Plan
Next steps
NDIS progress notes questions
Clear answers before you get started.
What are NDIS progress notes?
NDIS progress notes are records of support sessions that document what occurred, observations, and progress toward participant goals.
Are progress notes required for NDIS?
Progress notes help document the support delivered and provide a record for review and continuity of care. Check the record-keeping requirements that apply to your services; a template alone does not establish compliance.
How long should a progress note be?
Use enough detail to accurately describe the support, observations, outcomes and next steps. The appropriate length depends on the session rather than a fixed sentence count.
Can I use a template for NDIS notes?
Yes. A template can help your team use a consistent structure. Adapt it to the support provided and your organisation’s documentation requirements.
Keep improving your documentation
Keep your team’s notes together.
Use Service-specific formats, connect notes to participant records and follow each note through review in MyCaseNote.
More clarity for your team.
More focus on care.
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